Hi! Here you will find all the info needed for the NWO Junior Roller Derby images. Please read through everything below and make sure to sign the portrait contract & confirm your attendance at the bottom. The shot list will be made from this information, so please sign before Saturday November 7, 2020.

If you have any questions or concerns about the contract and release, or any general questions, please feel free to get in touch at sarah@sarahsovereign.com, I’m happy to chat with you.

Details of shoot:

Date: Sunday November 8th

Time: 10 a.m. - noon **please arrive at 10 a.m., we will shoot the group photo first and then move through the individual portraits.

Location: We’ll be shooting at the Chilliwack Coliseum, outdoors. If the weather changes we’ll shoot underneath the stairs - the area alongside Ashwell. We can all meet there and move around the area depending on how the weather cooperates!

Individual Portraits - Once your individual portraits are taken, you’re free to leave. I’ll have an assistant on hand to call out names, this part of the process will be relatively quick. Please just stay around (physically distanced) the photography area so you hear your name. You can also wait in your car if you’re more comfortable, just roll down your window when names are being called.

Safety: If at any time you feel unsafe or have concerns, please don’t hesitate to talk with me. Leading up to the session you can email me at sarah@sarahsovereign.com or call me at 604 799 5503. While we are currently booked for November 8th, safety is priority. In the event of illness, we can make a reshoot date for individual portraits if needed.

PORTRAIT CONTRACT

Copyright: I acknowledge that images created by Sarah Sovereign Photography remain copyright and property of Sarah Sovereign Photography. Images may not be edited or altered by CLIENT, including via filters or through apps, and digital files are released to the CLIENT for personal use only. Written permission from Sarah Sovereign Photography must be obtained prior to any sales, publications or contest entries made with the images.

Payment: I understand that full payment for the session fee is do by the day of the shoot (November 8th) and additional files will be available for purchase at a la carte. Unchosen items from galleries may be archived for a limited time and subject to an archival fee, but there is no guarantee unpurchased items will be kept.

Model Release: I grant unrestricted, irrevocable permission to Sarah Sovereign Photography to use, display, publish, print and exhibit images and/or video taken of me, or of a minor of whom I am a parent/legal guardian. Permission may include, but is not is limited to, photographic competitions, the Internet, mixed media artworks, advertisement/marketing, stock imagery and art gallery exhibitions. I release all claims to any profits that may arise from these endeavours, and hereby release Sarah Sovereign Photography and its legal representatives and assigns from all claims and liability in relation to said photographs/video/works.

Reshoots & Tardiness: I understand that requested reshoots due to factors outside of Sarah Sovereign Photography’s control (including but not limited to: appearance, outfits, behaviour, tardiness) will be billed at regular photography rates as a new session. Late arrivals will not extend the session time, and at 10 minutes past the session start time, if contact has not been made, Sarah Sovereign Photography will leave and the retainer will not be returned. For this reason, Sarah Sovereign Photography is not responsible for the limited amount of gallery images produced via shortened session times.

Liability: Sarah Sovereign Photography takes the utmost care with all files, but in the rare event of loss or damage outside of her control (including but not limited to: card / camera / hard drive malfunction, fire, theft), Sarah Sovereign Photography will only be responsible for a reshoot or the overall cost of the session (dependent upon number of lost files.)

Safety: I understand that sessions may end early or not occur due to safety concerns, such as - but not limited to - verbal threats, physical harm, risky behaviours, and/or intoxication. In the event of any of the above behaviours, Sarah Sovereign Photography reserves the right to end the session without notice or explanation. I understand that Covid safety precautions must be met: keeping a distance, wearing a mask when/where needed, able to, or asked, and that in the event of illness, Covid symptoms, a positive test result, or close contact with someone who has a positive test result, I will let Sarah Sovereign Photography know. **Life happens and safety & care is paramount, in the event of an exposure or illness, please get in touch so we can look at our options and I can help source solutions/reshoot dates.

Archived Images: Once images are delivered to the client, images are archived. A $100 unarchiving fee will be charged for re-delivering files after 30 days, per retrieval. Images are archived for a limited amount of time, and may not be available. I acknowledge that it is CLIENT's responsibility to back up all files, and Sarah Sovereign Photography is not responsible for files after they have been delivered. (Online backups like BackBlaze.com or Dropbox, as well as a USB placed in a fireproof safe are recommended.) 

Editing: Editing includes image processing for tone, colour, exposure, sharpness and grain. Extensive edits may be available at an additional charge, dependent upon request - blemish removal, airbrushing, etc, are all considered extensive edits. Editing can take up to 6-8 weeks but is usually done sooner – in the event that editing should take longer, Sarah Sovereign Photography will be in touch as soon as possible. Rush orders may be available for additional fees. 

The Photographer (Sarah Sovereign) and licensees or assignees may have unrestricted use of these for whatever purpose, including advertising, with any retouching or alteration without restriction.

I have read this portrait contract form carefully and fully understand its meanings and implications.

Thank you so much!