narrative session portrait contract
NARRATIVE SESSION PORTRAIT CONTRACT
Please read the portrait contract carefully, if you have any questions or need assistance with accessibility, please reach out.
Copyright: I acknowledge that images created by Sarah Sovereign Photography remain copyright and property of Sarah Sovereign Photography. Images may not be edited or altered by CLIENT, including via filters or through apps. Written permission from Sarah Sovereign Photography must be obtained prior to any sales, publications or contest entries made with the images. Sharing images on social media is ok.
Retainers: Retainers are taken to hold the time and date of the session. As Sarah Sovereign Photography blocks off that session spot time exclusively for CLIENT, I understand that retainers are not returned in the event of a cancellation. Sessions are also not guaranteed until the retainer is paid, dates will not be held without retainer. If CLIENT cancels the session or no shows, a new retainer will be need to be paid for rebooking. In the event of cancellation, or complications regarding your session, please don’t hesitate to get in touch with Sarah Sovereign Photography to work out a solution.
Payment: I understand that full payment is required at the start of the session, on the session day, unless otherwise arranged, and late payments will be billed at $50/per day overdue. Additional fees may apply for: more than 2 pets, extensive edits, added people, travel and returned payments (bounced cheques, etc). After 30 days, if full payment has not been made, or a payment plan payment has been missed without explanation or contact, session files will be deleted without notice. Typically, sessions are shot and kept backed up on the original card until final payment has been made and the session has been delivered. In the event of non-payment, while care and backup precautions are taken, these cards will be cleared before delivery is completed without notice. After 30 days without full payment, unless an agreement has been made, all session files will be deleted without notice.
Model Release: I grant unrestricted, irrevocable permission to Sarah Sovereign Photography to use, display, publish, print and exhibit images and/or video taken of me, or of a minor of whom I am a parent/legal guardian. Permission may include, but is not is limited to, photographic competitions, the Internet, mixed media artworks, advertisement/marketing, stock imagery and art gallery exhibitions. I release all claims to any profits that may arise from these endeavours, and hereby release Sarah Sovereign Photography and its legal representatives and assigns from all claims and liability in relation to said photographs/video/works.
Reshoots & Tardiness: I understand that requested reshoots due to factors outside of Sarah Sovereign Photography’s control (including but not limited to: appearance, outfits, behaviour, tardiness, client ending the session early) will be billed at regular photography rates as a new session. Late arrivals will not extend the session time, and at 10 minutes past the session start time, if contact has not been made, Sarah Sovereign Photography will leave and the retainer will not be returned. For this reason, Sarah Sovereign Photography is not responsible for the limited amount of gallery images produced via shortened session times.
Liability: Sarah Sovereign Photography takes the utmost care with all files, but in the event of loss or damage outside of her control (including but not limited to: card / camera / hard drive malfunction, fire, damage, theft, security breach/hacking), I agree Sarah Sovereign Photography will only be liable for refunding the price of the overall session or providing a reshoot. I understand that images will be uploaded to a third party gallery website (Pixieset, Dropbox, et al) and, while precautions are taken (such as gallery passwords), accept the risks associated with this format of delivery (including but not limited to, data breaches).
Safety: I understand that sessions may end early due to safety concerns, such as - but not limited to - verbal threats, physical harm, risky behaviours, and/or intoxication. In the event of any of the above behaviours, Sarah Sovereign Photography reserves the right to end the session without notice or explanation.
Archived Images: Once images are delivered to the client, images are archived. A $100 unarchiving fee will be charged for re-delivering files after 30 days, per retrieval. Images are archived for a limited amount of time, and may not be available. I acknowledge that it is CLIENT's responsibility to back up all files, and Sarah Sovereign Photography is not responsible for files after they have been delivered. (Online backups like BackBlaze.com or Dropbox, as well as a USB placed in a fireproof safe are recommended.)
Editing: Editing includes image processing for tone, colour, exposure, sharpness and grain. Extensive edits may be available at an additional charge, dependent upon request - blemish removal, airbrushing, etc, are all considered extensive edits. Editing can take up to 4-6 weeks, especially in higher volume seasons – in the event that editing should take longer, Sarah Sovereign Photography will be in touch as soon as possible. While you can check in at any time, sessions are in workflow and responding to check ins may take time away from editing - editing takes time. Rush edits may be available for an additional fee.
Gallery: Due to the nature of downloads, there are no refunds on downloaded images/galleries.
The Photographer (Sarah Sovereign) and licensees or assignees may have unrestricted use of these for whatever purpose, including advertising, with any retouching or alteration without restriction.
I have read this portrait contract form carefully and fully understand its meanings and implications.
***Narrative Sessions can carry an emotional load, during the process if you need to pause or take a break just reach out. It’s greatly encouraged to check in with your support circle, access therapy, and engage with self care throughout.
Thank you so much!